Terms & Conditions

Conference Attendance Terms & Conditions 

1. Registration Fees & Payment 

5.1. Registration fees are correct at the time of the website going live but may be subject to changes. The registration fees include light refreshments, lunch and conference materials, but not transport and accommodation.

5.2. Please note that payment of all registration fees must be made in full prior to the start of the conference. Payment of any bank transfer charges is your responsibility. 

5.3. All sums payable by you under this Agreement are subject to any applicable tax, levy or similar governmental charge, including value added or sales tax which we shall add at the applicable rate. 

5.4. All sums due under this Agreement shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).

2. Venue & Special Requirements 

2.1. You must comply with the rules and regulations governing the Venue. If you bring any property to the Venue, you do so at your own risk. We are not responsible for any loss and/or damage to such property. If you are using car parking facilities at the Venue, you do so entirely at your own risk. We do not accept any responsibility for any loss and/or damage resulting from your use of such car parking facilities. We reserve the right to refuse admission to any person whom we consider in our absolute discretion to be unsuitable for admission to the conference or to remove such person after the start of the conference.

2.2. If you have any additional requirements due to a disability, food allergies or for any other reason, please email us at hello@tllc.net.au as soon as possible and, in any event, 21 days before the start of the conference.

3. Conference Changes 

3.1. We reserve the right to make any changes to the conference at any time without prior written notice. For example, such changes may include changing the programme (including, but not limited to, the speakers), date, time and/or the Venue. Additionally, any discounts or offers advertised for a particular event (such as “Early Bird” offers) may be time limited and/or subject to availability and will be subject to additional terms and conditions.

4. Cancellations & Substitutions

4.1. We reserve the right to cancel a conference at our sole discretion for any reason and at any time. In the event of such a cancellation, we will refund any registration fees paid, and we will use reasonable endeavours to notify you of such cancellation.

4.2. If you wish to cancel, you must email us at hello@tllc.net.au as soon as possible as this will impact whether we can give you a refund of your registration fees. Unless stated otherwise in the online registration form, if you cancel 30 calendar days or more before the first day of the conference, we will refund your registration fees. However, if you cancel less than 30 calendar days before the first day of the conference, we will not be able to refund your registration fees.

4.3. If you cannot attend the conference, we are happy to accept a substitute delegate without charge. Please send your request at least 72 hours before the first day of the conference at hello@tllc.net.au setting out the name of the delegate who will not be attending as well as the full name of the substitute, job title and contact details. If the substitute delegate has differing requirements (e.g. dietary) from the original delegate, we may not be able to accommodate such changes if we have been given less than 72 hours’ notice. We may reject any unsuitable delegates at our absolute discretion. 

5. Right to Refuse Service

The Lower Limb Conference retains the sole and absolute discretion to refuse service and/or entry to any component of the conference, to a person or persons it believes may be engaging in illegal behaviour or conducting themselves in a way which would potentially bring The Lower Limb Conference or clients into disrepute, or would unreasonably impact the fair and equitable operation of The Lower Limb Conference practices. 

5.1 Such behaviour or conduct may include, but is not limited to:

5.1.1 obscene or offensive language directed towards The Lower Limb Conference, its employees, contractors, and/or clients;

5.1.2 intentionally attempting to disrupt the delivery of the Program; 

5.1.3 excessive communications with The Lower Limb Conference, its employees, contractors, and/or clients (whether face-to-face, written, electronic, or through any other medium);

5.1.4 sexual harassment, innuendo, intimidation and/or discrimination

6. Data Protection

6.1. To the extent that you provide us with Personal Data under this Agreement, we shall process such Personal Data as an independent Data Controller and in accordance with our Privacy Policy.

6.2. Where you provide us with Personal Data of third parties, you warrant, represent and undertake that you have complied with all applicable Data Protection Legislation in respect of such Personal Data, including obtaining all permissions, consents and approvals of Data Subjects to provide their respective Personal Data to us.

7. Intellectual Property

7.1. Any and/or all IP in the conference materials shall be our sole and exclusive property (or the appropriate third party owner(s), if any) and you shall not acquire any rights in such conference materials, including any developments or variations of them. Nothing in this Agreement grants you any IP rights in the conference materials. You agree not to reproduce, sell, and/or copy (in whole or in part) the conference material, except for purposes of post-conference references. If you would like to use the conference materials for anything else, please email us at hello@tllc.net.au.

8. Term & Termination

8.1. This Agreement shall be effective from (and including) the day that we confirm your booking until (and including) the last day of the conference (“Term”). 

8.2. We may terminate this Agreement with effect at any time immediately by giving you 14 days’ prior written notice. 

 8.3 You engage in acts or omissions which in the reasonable opinion of The Lower Limb Conference has, or is likely to, bring the business reputation of The Lower Limb Conference or any of its Associated Entities, employees, agents, officers or contractors into disrepute. 

8.4 In accordance with section 5, The Lower Limb Conference has the right to terminate immediately if refusal of service is deemed actionable during the conference. 

The Lower Limb Conference is under no obligation to refund any of the fees paid prior to termination.

9. Expiry & Termination Consequences

9.1. Expiry or termination shall not prejudice any other rights or remedies you or us may be entitled to, nor will it affect the accrued rights and liabilities of either of us, nor the coming into or continuance in force, of any provision of this Agreement which is intended (explicitly or implicitly) to come into or continue in force, on or after such expiry or termination. 

9.2. Upon expiry or termination of this Agreement, you shall pay any registration fees that have been invoiced up to (and including) the expiry or termination date but not paid for.

10. Liability 

10.1. Nothing in this Agreement is intended to limit or exclude our liability for (a) death or personal injury caused by our negligence, and (b) fraud or fraudulent misrepresentation. 

10.2. You shall not exclude or limit your liability under any indemnities given by you under this Agreement. 

10.3. You shall fully and effectively indemnify and hold harmless us and any Group Company against all losses, actions, costs (including legal fees and disbursements on a solicitor/client basis), claims, demands, fines, damages and liabilities, of whatever nature, incurred or suffered by or made against us, whether or not foreseeable, arising directly or indirectly, wholly or in part, out of or in connection with any breach of this Agreement by you. 

10.4. We shall not (whether in contract, tort, negligence, statutory duty or otherwise) be liable to you under this Agreement for consequential, indirect or special damages (including indirect loss of profit and indirect loss of revenue). 

10.5. Subject to the clauses above, our maximum aggregate liability to you under this Agreement (whether arising in contract, tort, negligence, statutory duty or otherwise) shall not exceed the registration fees you paid to us.

11. General 

11.1. Notices. All notices (including any invoices) under this Agreement shall be in writing and shall be sent to the address specified by the recipient. Any notice may be delivered by email, by a reputable courier service, or by post. 

11.2. Disputes. If you are an individual and a dispute arises between us out of or in connection with this Agreement, we shall negotiate in good faith to resolve the dispute. If the dispute is not resolved within 10 Business Days of the start of our negotiations, either of us may refer the matter to the courts. If you are not an individual and there is a dispute, our respective representatives shall meet within 5 Business Days of receipt of a written notice of such dispute, in an effort to resolve the dispute. If the dispute is not resolved within 5 Business Days of that meeting, the dispute shall be referred to our respective senior management (or their nominees) who shall meet within 5 Business Days of the referral to attempt to resolve the dispute. If, despite following the process set out above, the dispute is not resolved, either of us may refer the matter to the courts. This clause shall not restrict either you or us from initiating any proceedings in respect of a matter where either party has reasonable cause to do so to avoid damage to its business or to protect or preserve any right of action it may have, or from applying for or obtaining emergency or interlocutory relief. 

11.3. Force Majeure. We shall not be liable to you for any delay or failure to perform hereunder due to a natural disaster, actions or decrees of governmental bodies, communicable disease, epidemic, any curtailment to or cancellation of public transport, strikes or walkouts, acts or threats of terrorism or civil unrest, communications line failure or any other reason which (a) hinders, delays or prevents us in performing any of our obligations, (b) is beyond our control of without our fault or negligence, and (c) by the exercise of reasonable diligence we are unable to prevent or provide against (“Force Majeure Event”). In such circumstances, we shall be entitled to a reasonable extension of the time for performing such obligations. If the period of delay or non-performance continues for 30 or more calendar days, we may terminate this Agreement by giving you 5 Business Days written notice. In such circumstances we reserve the right not to refund your registration fees and advise that insurance should be taken to cover such eventualities. A Force Majeure Event shall not entitle you to delay payment of any sums under this Agreement. You are responsible for making your own way to the venue for the event, and you shall remain liable for all payments under this agreement irrespective of any failure of transport or other reason why you are unable to attend the conference.

11.4. Third party Rights. Unless expressly stated, no provision of this Agreement is enforceable by, or intended to benefit, any person who is not a party to this Agreement. 

11.5. Amendments and changes. We may revise our Agreement from time to time, and will post the most current version on our website as soon as possible after the revised Agreement become effective. For this reason, please check our website regularly. 

11.6. Severability. If any provision of this Agreement is held by a court to be unenforceable, then that provision shall be deemed to be amended to the extent necessary, and in a manner consistent with the intentions of the parties, to make it and the Agreement fully enforceable. The unenforceability of any provision of this Agreement shall not affect the remaining provisions. 

11.7. No Waiver. A delay in exercising, or failure to exercise, any right or remedy in connection with this Agreement shall not operate as a waiver of that right or remedy. The waiver of a right to require compliance with any provision of this Agreement in any instance shall not operate as a waiver of any further exercise or enforcement of that right. The waiver of any breach shall not operate as a waiver of any subsequent breach. No waiver in connection with this Agreement shall, in any event, be effective unless it is in writing and refers expressly to this clause. 

11.8. Further assurance. Each party shall do and execute, or arrange for the doing and executing of, any act and/or document reasonably requested of it by any other party to implement and give full effect to the terms of this Agreement

11.9.This Agreement constitutes the entire and the only agreement between the parties in respect of its subject matter. 

11.10 This Agreement may only be varied or replaced by a document in writing duly executed by the parties.